“Art-In” & Other Important Instructions:
Artists & Artisan Vendors

Festival Schedule

Friday, June 3, 6:00 p.m. – 9:00 p.m.

“Opening Night Celebration” and Silent Auction in the Charbonneau Activities Center. Tickets required for admission. Artists and Vendors each receive one free admission ticket to the reception. Additional tickets are available online and will be available at the door. See more details below.

The Vendor Show also opens June 3rd in the Event Center. A ticket is not required.

Saturday and Sunday, June 4-5, 10:00 a.m. – 4:00 p.m.

The festival continues in all venues. Free to the public. See the Program of Events (coming soon).

Artisan Vendor Instructions

Check-in and unload on Friday June 3 at the Charbonneau Event Center, 32000 SW Charbonneau Village Drive, Wilsonville, starting at 12:00 noon, no later than 4:00 p.m. Set-up must be complete by 5:30 p.m. Follow the signs for Artisan Vendor Check-in from the first (north) village parking lot and unload in your designated door, per instructions you will receive from Shirley Hoem.

If you registered for both the Fine Art Gallery and Artisan Vendor Show, you will be contacted individually with set-up options.

During show hours, please arrange to always have someone at your table. We can accommodate you for brief breaks, when necessary. Name tags are provided for registered vendors.

For Artisan Vendor set-up questions or additional information, contact: Shirley Hoem at shirleyhoem@yahoo.com, (503) 503) 816-5848.

Fine Art Gallery Instructions

Hanging Requirements

Each piece of hanging art must be framed (except gallery mounted canvases and photos on glass or metal) and ready to hang with appropriate wire. No “toothed” hangers will be accepted. If the art is not ready to hang securely, we cannot accept the item. Hanging will be at the discretion of the set-up committee. Fiber art, sculpture, and other media will be displayed, as appropriate.

Please use good D-rings, metal-frame D-rings, all securely installed to the frame. Examples of Acceptable Hanging: Click here.

Update Your Entries

If you plan to display different work than what you submitted on your ZAPPlications entry, you can go back into your application and upload different photos. You’ll need to update all the details associated with each piece. Deadline for changes is May 20, 2022. We need the correct information for the wall labels in the Live Fine Art Gallery, and the images that will be used for the Virtual Gallery. Your changes must match what you submit with your Inventory & Tags as explained in the following. Here are the quick steps to make the changes:

  1. Click “Complete.”
  2. Click “Portfolio” and “Upload” to add any new photos of your art to your portfolio.
  3. Whether new or current, click the photo to “edit” and then make changes to any information
  4. When done with your modifications, if needed, click on “ZAPPlications” and select “Charbonneau Arts” to apply your updates to our show.
  5. Select (check) those you want now to include in the show.
  6. Save

That’s it. We will apply any changes made by May 20th to your entry.

Inventory & Tagging System

Before you arrive to deliver your art, you MUST also complete the inventory sheet and attach the tags to the back of the piece. This is an Excel document that allows you to list the items on the first sheet and automatically populates the tags on the second sheet. The only rule is to not delete any lines or change any of the formatting. When you print, you may want to select just the page you need. If you print all, there may be several empty pages, depending on the size of your inventory. Note there are two (2) tabs at the bottom of the spreadsheet. Type into the “inventory” tab and it will automatically populate the “tags” tab. Please bring 2 copies.

Download your Inventory Form, click here. You can find more detailed instructions here if needed.

Alternative: We understand some may not have access to Excel or Numbers. We have prepared an alternative for those entrants. If you don’t have access to Excel or Numbers, click here for an online form that we can use to complete this step for you.

Back-up Art

In anticipation of sales, you may bring two back-up pieces to replace sold items. They must also be tagged and included in the inventory.

Packaged Art Sales

If you purchased the option to also sell Packaged Bin Art and/or Packaged Cards, you may bring one bin and one card display stand. Each item should be inventoried and tagged using the “Inventory & Tagging System” described above.

Art-In & Art-Out Schedule

Deliver your art on Thursday, June 2 to the Charbonneau Country Club Activities Center, 32000 SW Charbonneau Dr, Wilsonville, OR 97070. Follow the signs for Artist Drop-off in the upper (south) parking lot. Please deliver your pieces according to your last name, as follows:

A – C from 9:00 – 11:00 a.m.
D – L from 11:30 a.m. – 1:30 p.m.
M – Z from 2:00 – 4:00 p.m.

If unable to make these time slots, please notify Leslie Leeper, ldleeper@gmail.com or (503) 720-9706. Be sure to bring your completed inventory sheet and have your tags taped to the back of your artwork. Please see above about that.

After the festival, you may pick up your art and sign out with the festival staff between 4:15 and 5:00 p.m. on Sunday, June 5, 2022.

Art Sales

Buyers will make purchases with the Charbonneau Arts Association cashier. A “sold” sign will be hung in place of the sold item, and you will have an opportunity to replace it with a new piece if available. A commission of 30% will be taken on art and packaged products sales. Proceeds will be mailed to the artist once payment is received by the Charbonneau Arts Association.

Silent Auction Donors

Our sincere thank you to all the artists and artisans who committed a donation to our Silent Auction. We understand that many of you will not have an opportunity to drop off your item ahead of “art in” and so we ask if you can please help us with the information we will need to prepare the signage and bid sheets. Although we will send out a separate email to remind you, the sooner we have this information, the more prepared we will be. Please click here to get us that information now. If you have any questions, please email or call Elaine Swyt, 503-329-7334 or eswyt@mediaphysics.com

“Opening Night Celebration” Friday, June 3, 6:00 – 9:00 p.m.

We encourage you to join us for our festive opening night public reception, featuring your art, local musicians, and silent auction. This event is publicized throughout the area. Each artist receives one free admission tickets to the reception. Additional tickets will be available online in advance for $15 or at the door for $20 and includes catered hors d’oeuvres and a glass of champagne.

For delivery questions or additional information contact: John McLain, (503) 799-2527, john@mclainco.com

All proceeds from the festival benefit the Wilsonville and Canby high school arts departments. The Charbonneau Art Association is a non-profit 501(c)(3) organization. Contributions are tax deductible to the extent allowed by law. Donor information is not shared or sold to any outside organization. Federal ID# 47-4653404